Ardito Computer Training

Course Description

In today's fast-paced world, many people often feel as though they cannot find time to get everything done. In a work-related environment, the ongoing pressure to achieve business goals, as well as the responsibility to meet deadlines, respond to customer demands, and stay ahead of the competition, are common problems. Feeling overwhelmed because of the workload can result in stress and a sense of helplessness. The right time management skills, however, can help you avoid these problems.

Time Management Using Outlook teaches participants to set priorities, which is the first step in learning how to manage time effectively. In addition, participants learn techniques to create a more efficient workplace, including developing strategies for skill improvement with respect to scheduling, analysing, planning, avoiding procrastination, and handling interruptions. Participants will also be exposed to a variety of time management tools, including planners and calendars. In addition, the participants learn the fundamentals of using a computer-based e-mail application (Microsoft Outlook), including managing folders.

Prerequisites
Familiarity with the Windows operating system is essential.

Course Outline

Examining How You Currently Allocate YourTime
Your Week at a Glance

Identifying Individual Time Wasters

• Common Time Wasters
• Time Wasters or Long-Term Investments? Some
• Useful Techniques for Managing Interaction

Prioritising Your Time

• Deciding What Your Priorities Should Be - And
• Why
• Begin with Your Job Description
• Open the Time Window
• Putting Your Money Where Your Time Is
• Making the Match

Analysing, Planning, and Scheduling Your
Time

• Common Analysis and Planning Techniques
• Avoiding Procrastination
• Recognizing the Results of Procrastination

Common Strategies to Avoid Procrastinating

• Managing Interruptions and "Time Wasters"
• Organizing Your Environment

Handling Mail and Memos

• Handling E-Mail
• Handling Interruptions
• Putting Your Phone on Voice Mail

Setting Expectations

• Closing the Door
• Stating the Consequences of Interruptions
• Handling Meetings
• Handling Your Work Environment

Using Time Management Tools

• Introduction to Time Management Tools
• "Sensing" Time
• Planning and Scheduling Strategy
• Monthly Planning and Scheduling
• Weekly Planning and Scheduling
• Daily Planning and Scheduling

Managing Folders and Messages

• Inbox Management
• Views
• Working with Folders

Scheduling Appointments

• Viewing the Calendar
• Changing the Calendar View
• Selecting a Specific Date
• Scheduling an Appointment
• Adding an Appointment
• Creating an Appointment from a Message
• Manipulating Appointments
• Managing Recurring Appointments
• Scheduling Recurring Appointments
• Editing Recurring Appointments
• Scheduling a Meeting and Responding to a
• Meeting Request
• Scheduling Meetings and Events
• Converting an Appointment to a Meeting
• Scheduling a Meeting
• Responding to a Meeting Request
• Checking Responses
• Scheduling Events
• Scheduling an Event
• Printing Your Calendar

Managing Tasks

• Creating and Manipulating Tasks
• Viewing Tasks
• Creating a Task
• Viewing or Changing Existing Tasks
• Copying Tasks
• Creating a Task from a Message
• Tracking the Details of a Task
• Creating a Recurring Task
• Printing Tasks

Managing Contacts

• Creating Contacts
• Viewing Contacts
• Creating a Contact
• Creating a Contact from the Same Company
• Creating a Contact from a Message
• Opening a Contact
• Editing a Contact
• Deleting a Contact
• Tracking Contact Activity
• Viewing Contact Activity