Duration: 1 day | Book this course
Cost: $320.00 + GST
Course Description
In today's fast-paced world, many people often feel as though they cannot find time to get everything done. In a work-related environment, the ongoing pressure to achieve business goals, as well as the responsibility to meet deadlines, respond to customer demands, and stay ahead of the competition, are common problems. Feeling overwhelmed because of the workload can result in stress and a sense of helplessness. The right time management skills, however, can help you avoid these problems.
Time Management Using Outlook teaches participants to set priorities, which is the first step in learning how to manage time effectively. In addition, participants learn techniques to create a more efficient workplace, including developing strategies for skill improvement with respect to scheduling, analysing, planning, avoiding procrastination, and handling interruptions. Participants will also be exposed to a variety of time management tools, including planners and calendars. In addition, the participants learn the fundamentals of using a computer-based e-mail application (Microsoft Outlook), including managing folders.
Prerequisites
New users of Microsoft Outlook
Who Should Take This Course
Course Outline
Examining How You Currently Allocate Your Time
Your Week at a Glance
Identifying Individual Time Wasters
Common Time Wasters
Time Wasters or Long-Term Investments? Some
Useful Techniques for Managing Interaction
Prioritising Your Time
Deciding What Your Priorities Should Be - And
Why
Begin with Your Job Description
Open the Time Window
Putting Your Money Where Your Time Is
What Have You Learned?
Making the Match
Analysing, Planning, and Scheduling Your
Time
Common Analysis and Planning Techniques
Avoiding Procrastination
Recognizing the Results of Procrastination
Common Strategies to Avoid Procrastinating
Managing Interruptions and "Time Wasters"
Organizing Your Environment
Handling Mail and Memos
Handling E-Mail
Handling Interruptions
Putting Your Phone on Voice Mail
Setting Expectations
Closing the Door
Stating the Consequences of Interruptions
Handling Meetings
Handling Your Work Environment
Using Time Management Tools
Introduction to Time Management Tools
"Sensing" Time
Planning and Scheduling Strategy
Monthly Planning and Scheduling
Weekly Planning and Scheduling
Daily Planning and Scheduling
Managing Folders and Messages
Inbox Management
Views
Working with Folders
Scheduling Appointments
Viewing the Calendar
Changing the Calendar View
Selecting a Specific Date
Scheduling an Appointment
Adding an Appointment
Creating an Appointment from a Message
Manipulating Appointments
Managing Recurring Appointments
Scheduling Recurring Appointments
Editing Recurring Appointments
Scheduling a Meeting and Responding to a
Meeting Request
Scheduling Meetings and Events
Converting an Appointment to a Meeting
Scheduling a Meeting
Responding to a Meeting Request
Checking Responses
Scheduling Events
Scheduling an Event
Printing Your Calendar
Managing Tasks
Creating and Manipulating Tasks
Viewing Tasks
Creating a Task
Viewing or Changing Existing Tasks
Copying Tasks
Creating a Task from a Message
Tracking the Details of a Task
Creating a Recurring Task
Printing Tasks
Managing Contacts
Creating Contacts
Viewing Contacts
Creating a Contact
Creating a Contact from the Same Company
Creating a Contact from a Message
Opening a Contact
Editing a Contact
Deleting a Contact
Tracking Contact Activity
Viewing Contact Activity